GoHighLevel Invoicing & Billing

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GoHighLevel allows you to create, edit, add taxes and discounts, and check the status of unpaid invoices.

GoHighLevel Invoicing Feature

The platform’s invoice builder gives customers key features, which we’ve listed below:

  • Create invoices – You can get started making invoices on GoHighLevel straight away.
  • Edit invoices – After creating an invoice, you can edit them if you need to change them.
  • Add taxes – If you’re billing customers from certain countries or regions requiring taxes, you can add them to each invoice.
  • Status – Keep tabs on outstanding invoices, so you know when to send reminders and follow up.

Key Takeaways:

  • Invoices are a core feature, available to all subscription plans
  • For full invoice feature functionality, you’ll need to use Stripe Connect

How to Create Invoices on GoHighLevel

When you’re ready to bill a client, here’s the step-by-step guide for you to create an invoice:

  1. Navigate to your GoHighLevel dashboard and select the subaccount you want to bill.
  2. Select the Payments tab on the left-hand side of the screen.
  3. Then, select Invoices from the top of the page and click the green + New button.
New button
  1. You’ll then be able to edit your invoice to upload your logo, invoice number, issue dates, contact information, and client information.

How to Edit Your Invoice

Now that you’ve created an invoice, you’re ready to personalize it for the specific client.

Here’s how to edit it:

  1. To edit each section, all you have to do is click on it and enter the details. For example, click on your information, then replace it with the correct details.
How to Edit Your Invoice
  1. To add your logo, click Select a File and drag and drop it from your desktop.
Select a File
  1. Next, you can add the client’s details and change the invoice number and dates by clicking on them.
change the invoice number
  1. To add an invoice item line, select the + Add an Item section, then select the product and price from the drop-down boxes.
Add an Item section
  1. After you’ve added a product, you can also alter the price and quantity purchased – again, click to edit.
quantity purchased

How to Add Taxes to Your Invoice

If you’re required to include sales taxes on your invoice, GoHighLevel offers you a chance to add them within the settings.

Here’s how to add taxes:

  1. From your Payments dashboard, select the Tax Settings tab.
Tax Settings
  1. Then select the green Add Tax button.
Add Tax button
  1. A pop-up will now appear where you’ll need to enter the following details: Name of the Tax, Rate (%), Description, and Tax ID Number.
  2. Once complete, select the green Add Tax button.
Tax ID Number

Here’s what it’ll look like if you have entered multiple sales tax options.

entered multiple sales tax options

How to Add a Discount to Your Invoice

This is a super quick and simple process:

  1. First, navigate to the invoice you’d like to add a discount to.
  2. Next, select the Add Discount icon, which is underneath the Subtotal section.
  3. Use the sliding toggle to set the discount percentage amount, and then click Save.
add a Discount to Your Invoice

How to Send an Invoice

Once you’ve completed the invoice creation and edits and you’re ready to send it off, follow these steps:

  1. First, go to the invoice you’d like to send.
  2. In the top right-hand corner, click Review and Send.
Review and Send
  1. A pop-up will appear where you can select the delivery method and payment mode before clicking Send Invoice.
Test Mode and click send

How to Check the Status of Your Invoice

If you’re looking for the current status of your invoice, you can do this by heading to the payments tab and then selecting Invoices.

The columns will show all your invoices created and their current status.

Check the Status of Your Invoice

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Frequently Asked Questions

To generate an invoice, go to your GoHighLevel dashboard > Select the Payments tab > Click on the Invoices tab > Select the + New button > Then, fill out the invoice information and select Save. When ready, you can send it to your customer via SMS and Email.

The invoices aren’t automatically generated, but you can create templates and use the edit feature to create them quickly. In addition, you can create recurring invoices for products and services for more advanced users.

Yes, you can set up your tax settings, which allows you to add VAT and sales taxes to all invoices. Then, depending on your customer’s location, you can change the taxes you charge.


About Authors

  • Janette Bonnet

    Janette Bonnet is a Senior Writer at SupplyGem. She’s been in the teaching and training field for over 10 years and has been writing about it for more than 5 years. She knows a lot about online course tools like GoHighLevel, Systeme.io, and Teachable. Thanks to her long experience and a professional training certification she earned from CIPD, she’s great at helping readers understand these platforms. When you read her articles, you’re getting advice from someone who’s actually used and knows these tools inside out. Beyond her professional endeavors, Janette has dedicated many years to volunteering, especially in animal welfare, showcasing her commitment to giving back to the community.

  • Dr. Angelia Cline, Ed.D.

    Dr. Angelia Cline, Ed.D., has over 20 years of extensive editing expertise and a commendable academic foundation from William Carey University. Besides her position as a Chief Editor for SupplyGem, she is also an Instructional Designer. Dr. Cline manages the Learning Management System (LMS) for a large team, skillfully converting SME knowledge into engaging courses. With over 12 years of teaching experience, she has demonstrated her aptitude across various subjects and educational settings. At William Carey University, Dr. Cline achieved an Ed.D. in Educational Leadership, a Master’s in Teaching of the Gifted and Talented, and another in English Language and Literature. She also secured her BA in English from The University of Southern Mississippi. Her proficiencies range from research and differentiated instruction to educational leadership.

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Disclosure: I am an independent HighLevel Affiliate, not an employee. I receive referral payments from HighLevel. The opinions expressed here are my own and are not official statements of HighLevel.