Gmail Integration Guide

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If you have a Gmail address, you can add it to your account and use it to send out emails and email campaigns. 

For even more functionality, you can connect the two platforms together using a third-party software app called Zapier.

Key Takeaways:

  • Use your Gmail address to send out emails from
  • Integrate with Gmail to receive updates to your inbox
  • You can integrate with Gmail by using Zapier

Why Integrate with Gmail?

Why Integrate with Gmail

Gmail is the world’s most popular email provider. 

Therefore, many subscribers will also use Gmail for business use. 

By integrating with Gmail, you can continue using your Gmail account to send out emails and email campaigns to your contacts.

You can even go one step further and use Zapier with Gmail and to automate your email admin tasks. 

For example, the integration can trigger an email to be automatically sent from your Gmail account whenever a sale is made, if someone subscribes to a webinar, or if someone opts into your mailing list.

This allows you to keep all your communication methods more streamlined and avoids the hassle of having to use the two systems separately.

How to Integrate with Gmail (Step by Step)

You can use your Gmail address to send out emails from 

What this means is that the recipients of your emails will see your Gmail address in the From box.

How to Integrate with Gmail

Step 1: Sign in to your account and select Mailing Settings from the left-hand menu. Then, click on the text “click here to confirm your sender email address.”

Mailing Settings

Step 2: A pop-up will appear. Add your Gmail address here and click on Save. 

You will be taken back to the main screen. 

In order for your Gmail address to appear, you must also click “Save” in the top-right corner of the screen. 

It may also be necessary to refresh the page after saving.

Gmail address

Step 3: Your Gmail address will now appear listed on the screen. 

However, you will note that the status of the email says Pending.


Step 4: Head to your Gmail inbox. 

You will have an email from asking you to confirm your Gmail address. Click on the link provided and then hit Confirm.

hit Confirm

Step 5: Go back to your account and refresh the page. The status should now change to Verified. 

You’re now good to go and can start sending out emails from, and your Gmail address will be automatically applied as the sender’s address. 

If you have multiple Gmail addresses, you can also add them by repeating the steps above and then choosing which address you want to use whenever you send out an email.

This will result in your recipients never seeing your emails and, in the worst cases, resulting in your Gmail address being blocked. 

To avoid this problem, you can purchase a Gmail business address or use a professional email address from a different provider.

How to Integrate with Gmail Using Zapier (Step by Step)

How to Integrate with Gmail Using Zapier

If you want to have enhanced functionality and automation capabilities, you can use Zapier to integrate Gmail with

Zapier has free sign up and is free to use (indeed, you can use your Gmail account for this). 

However, the free plan is limited, so if your products see a lot of activity, it may be necessary to upgrade and pay for a more comprehensive Zapier plan.

Here’s how to connect the two platforms so that you can start using Gmail with

Zapier has free sign up

Step 1: From your Zapier account dashboard, select My Apps from the left-hand menu. 

Use the search box to find, and when it appears, select Connect.

select Connect

Step 2: A pop-up will appear, asking you to log into your account. 

Do this and then select Allow. This completes the connection. account

Step 3: Next, follow the exact same steps to connect your Gmail account. 

Even if you used a Gmail address to sign up for Zapier, you still need to connect it in the same way you did for

When you have done this, your My Apps tab will have both the and Gmail apps listed.

My Apps

Step 4: To start using the two apps with each other, you must now select the orange Create Zap button from the top-left corner of the screen.

Zap button

Step 5: Now, decide which trigger you want to use for your zap. A Trigger is essentially an action that starts the zap. 

For example, triggers include a new sale or new opt-in. You can select a trigger for or Gmail, depending on your needs.

Zapier will guide you through setting this up, so follow the steps until completion. Zapier will also perform a test to ensure the trigger works. or Gmail

Step 6: Now that you have set your trigger up, you need to decide what type of action happens afterward. 

Zapier guides you through the action-setting process here too. So if you set a trigger from, the action will take place in Gmail and vice versa.

For example, if you set the trigger to “new sale,” the resulting action could be that a new email is sent to the customer as soon as the purchase is complete. In this case, Zapier instructs you to write the email and save it. 

Then, every time a new sale is triggered, the email will automatically be sent from Gmail.

Depending on which action you choose, Zapier will provide appropriate instructions to complete the setup.

What Can the Gmail Integration Do?

We’ve already talked about triggers and actions. 

Zapier has already predetermined what these are, so you can only choose from the list it provides. 

Here’s a closer look at the triggers and actions you can set up. TriggersGmail Triggers
Completed campaignNew attachment received
New opt-inNew email received
New saleNew label created
New webinar registrationNew email labeled
New tag added to contactNew email received that matches a search
New email thread created
New starred email ActionsGmail Actions
Create new contactAdd or remove tags
Update an existing contactCreate a label, add or remove an email label
Create new or update an existing contact to provide access to a courseCreate a new email draft (but do not send)
Subscribe or unsubscribe from a campaignCreate a draft response (but do not send)
Revoke access to a courseCreate and send a new email
Send an email response
Find an email

Frequently Asked Questions

You can use your Gmail address to send out emails via For additional automation capabilities, it is also possible to integrate with Gmail, but you must use Zapier to do so.

It does not cost extra to use your personal Gmail address; however, a professional Gmail address costs from $6/month. If you plan to use Zapier, this has a limited free plan, while paid plans cost from $19.99/month.


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  • Janette Bonnet

    Janette Bonnet is a Senior Writer at SupplyGem. She’s been in the teaching and training field for over 10 years and has been writing about it for more than 5 years. She knows a lot about online course tools like GoHighLevel,, and Teachable. Thanks to her long experience and a professional training certification she earned from CIPD, she’s great at helping readers understand these platforms. When you read her articles, you’re getting advice from someone who’s actually used and knows these tools inside out. Beyond her professional endeavors, Janette has dedicated many years to volunteering, especially in animal welfare, showcasing her commitment to giving back to the community.

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    Dr. Angelia Cline, Ed.D., has over 20 years of extensive editing expertise and a commendable academic foundation from William Carey University. Besides her position as a Chief Editor for SupplyGem, she is also an Instructional Designer. Dr. Cline manages the Learning Management System (LMS) for a large team, skillfully converting SME knowledge into engaging courses. With over 12 years of teaching experience, she has demonstrated her aptitude across various subjects and educational settings. At William Carey University, Dr. Cline achieved an Ed.D. in Educational Leadership, a Master’s in Teaching of the Gifted and Talented, and another in English Language and Literature. She also secured her BA in English from The University of Southern Mississippi. Her proficiencies range from research and differentiated instruction to educational leadership.

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