Kajabi Scheduler

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Kajabi Scheduler is a scheduling tool that lets you set available times and dates for your coaching products. 

Using this tool, clients can book slots according to your availability.

Key Takeaways:

  • Kajabi’s calendar scheduler eliminates the need for a third-party application
  • Use the Kajabi Scheduler with new and existing coaching products
  • Kajabi Scheduler will send out automated email notifications to attendees

What Is the Kajabi Scheduler?

Kajabi Scheduler is a tool provided by the platform to schedule appointments with coaching clients. 

It enables you to schedule sessions according to your availability and conduct them through various means, including Kajabi’s integrated live video feature.

Clients who buy your coaching program can schedule their session based on your availability criteria. 

This ensures that you never conduct coaching sessions at undesirable times, and it prevents you from becoming double-booked. 

It also safeguards you from letting the client down by rescheduling their session.

How Does the Kajabi Scheduler Work?

The Kajabi Scheduler can be used with both new and existing coaching products.

Essentially, you determine when and how you are available to conduct live coaching sessions. 

When a client books a session, they will be presented with the available dates and times and can book accordingly.

After a slot has been booked, the client will receive an automatic email notification, plus a reminder 15 minutes before the session’s start time.

The scheduler can be used for in-person sessions or Kajabi’s live video tool. And you can use the scheduler to book slots on behalf of your clients.

Connect Kajabi Scheduler to Your Coaching Product

Connect Kajabi Scheduler to Your Coaching Product

If you’re setting up a new coaching product, all you do is follow the setup steps to build the product. 

When you get to the Scheduling Preferences page, you will be invited to choose a scheduling tool from the dropdown box. 

Simply select Kajabi from this dropdown box, and the Kajabi Scheduler will then be available to use.

Kajabi from this dropdown box

To connect the Kajabi Scheduler to existing coaching products, head to the desired product and click on Settings. 

Scroll down until you see Scheduling Preferences and select Kajabi from the dropdown menu.

Set Your Availability

Set Your Availability

Setting up your availability is easy. You select the days of the week you want to conduct coaching sessions and the start and finish times of each day.

For example, if you only want to run sessions during weekday mornings, you can set your availability for Monday – Friday, 9 AM – 12 PM. 

The system defaults to your local timezone, but you can change this manually.

You must also select the duration of your coaching sessions. 

So, if you conduct 30-minute meetings, select this as the duration. 

When someone goes to book a session, they will see the 30-minute slots currently available within your chosen days and times.

Once a slot has been booked, it will no longer show up on the booking calendar for clients.

Kajabi Scheduler Automated Email Notifications

Kajabi Scheduler Automated Email Notifications

Automated email reminders are sent out whenever a client books a coaching session.

These emails are set to be sent at specific times and cannot be adjusted or switched off, although you can edit the text of the emails to personalize them to your requirements.

The automated emails that are sent include:

  • 15-minute reminder
  • Session confirmation
  • Rescheduled notification
  • Cancellation notification

Kajabi Scheduler Third-Party Integrations

Kajabi Scheduler Third-Party Integrations

The Kajabi scheduler can directly integrate with the following third-party calendars:

  • Calendly
  • Google Calendar
  • Microsoft Outlook
  • Microsoft 365

After integrating your chosen calendar, whenever a session is booked in Kajabi, it will show up on the third-party calendar. 

This is useful if you also accept appointments outside of Kajabi’s platform, enabling you to easily see what you have scheduled for each day.

Frequently Asked Questions

Kajabi has a built-in scheduler that you can use with coaching products. The tool allows clients to book slots at predetermined times and dates.

You cannot have multiple Kajabi schedulers. Currently, Kajabi Scheduler only allows for one schedule of availability that applies to all your coaching products.

The Kajabi Scheduler does not currently support group coaching. However, the platform is looking to introduce this feature in the future.

The Kajabi Scheduler is a tool that sets your availability for coaching products and allows customers to book slots.

The Kajabi Scheduler cannot be used for online courses. The tool can only be used for coaching products.


About Authors

  • Samuel Fletcher

    Samuel Fletcher is a entrepreneur with over 15 years in online course development. With an in-depth understanding of online course platforms, including Kajabi, Thinkific, LearnWorlds, and more, he has not only created courses on these platforms but has also assisted others in their course creation journeys. Beyond his hands-on experience, Sam is a passionate blogger, online business mentor, and a proactive contributor to community initiatives. His commitment to excellence and belief in dedication, perseverance, and unwavering commitment drives his success. Recognizing the gap in unbiased, quality information about online course platforms, he co-founded SupplyGem. In addition to his leadership role, Samuel serves as a Technical Writer at SupplyGem, sharing his expertise with a broader audience. Moreover, he's an active member of professional associations such as the Association for Talent Development (ATD), The Learning Guild, and others, underlining his dedication to continuous learning and industry advancement.

  • Dr. Angelia Cline, Ed.D.

    Dr. Angelia Cline, Ed.D., has over 20 years of extensive editing expertise and a commendable academic foundation from William Carey University. Besides her position as a Chief Editor for SupplyGem, she is also an Instructional Designer. Dr. Cline manages the Learning Management System (LMS) for a large team, skillfully converting SME knowledge into engaging courses. With over 12 years of teaching experience, she has demonstrated her aptitude across various subjects and educational settings. At William Carey University, Dr. Cline achieved an Ed.D. in Educational Leadership, a Master’s in Teaching of the Gifted and Talented, and another in English Language and Literature. She also secured her BA in English from The University of Southern Mississippi. Her proficiencies range from research and differentiated instruction to educational leadership.

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Disclosure: I am an independent Kajabi Affiliate, not an employee. I receive referral payments from Kajabi. The opinions expressed here are my own and are not official statements of Kajabi.

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