Kajabi Scheduler is a scheduling tool that lets you set available times and dates for your coaching products. Using this tool, clients can book slots according to your availability.
What Is the Kajabi Scheduler?
Kajabi Scheduler is a tool provided by the platform to schedule appointments with coaching clients. It enables you to schedule sessions according to your availability and conduct them through various means, including Kajabi’s integrated live video feature.
Clients who buy your coaching program can schedule their session based on your availability criteria. This ensures that you never conduct coaching sessions at undesirable times, and it prevents you from becoming double-booked. It also safeguards you from letting the client down by rescheduling their session.
How Does the Kajabi Scheduler Work?
The Kajabi Scheduler can be used with both new and existing coaching products.
Essentially, you determine when and how you are available to conduct live coaching sessions. When a client books a session, they will be presented with the available dates and times and can book accordingly.
After a slot has been booked, the client will receive an automatic email notification, plus a reminder 15 minutes before the session’s start time.
The scheduler can be used for in-person sessions or Kajabi’s live video tool. And you can use the scheduler to book slots on behalf of your clients.
Connect Kajabi Scheduler to Your Coaching Product
If you’re setting up a new coaching product, all you do is follow the setup steps to build the product. When you get to the Scheduling Preferences page, you will be invited to choose a scheduling tool from the dropdown box.
Simply select Kajabi from this dropdown box, and the Kajabi Scheduler will then be available to use.
To connect the Kajabi Scheduler to existing coaching products, head to the desired product and click on Settings. Scroll down until you see Scheduling Preferences and select Kajabi from the dropdown menu.
Set Your Availability
Setting up your availability is easy. You select the days of the week you want to conduct coaching sessions and the start and finish times of each day.
For example, if you only want to run sessions during weekday mornings, you can set your availability for Monday – Friday, 9 AM – 12 PM. The system defaults to your local timezone, but you can change this manually.
You must also select the duration of your coaching sessions. So, if you conduct 30-minute meetings, select this as the duration. When someone goes to book a session, they will see the 30-minute slots currently available within your chosen days and times.
Once a slot has been booked, it will no longer show up on the booking calendar for clients.
Kajabi Scheduler Automated Email Notifications
Automated email reminders are sent out whenever a client books a coaching session. These emails are set to be sent at specific times and cannot be adjusted or switched off, although you can edit the text of the emails to personalize them to your requirements.
The automated emails that are sent include:
- 15-minute reminder
- Session confirmation
- Rescheduled notification
- Cancellation notification
Kajabi Scheduler Third-Party Integrations
The Kajabi scheduler can directly integrate with the following third-party calendars:
- Google Calendar
- Microsoft Outlook
- Microsoft 365
After integrating your chosen calendar, whenever a session is booked in Kajabi, it will show up on the third-party calendar. This is useful if you also accept appointments outside of Kajabi’s platform, enabling you to easily see what you have scheduled for each day.
Frequently Asked Questions
Kajabi has a built-in scheduler that you can use with coaching products. The tool allows clients to book slots at predetermined times and dates.
You cannot have multiple Kajabi schedulers. Currently, Kajabi Scheduler only allows for one schedule of availability that applies to all your coaching products.
The Kajabi Scheduler does not currently support group coaching. However, the platform is looking to introduce this feature in the future.
The Kajabi Scheduler is a tool that sets your availability for coaching products and allows customers to book slots.
The Kajabi Scheduler cannot be used for online courses. The tool can only be used for coaching products.