Kajabi Scheduler

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Kajabi Scheduler is a scheduling tool that lets you set available times and dates for your coaching products. Using this tool, clients can book slots according to your availability.

Key Takeaways:

What Is the Kajabi Scheduler?

Kajabi Scheduler is a tool provided by the platform to schedule appointments with coaching clients. It enables you to schedule sessions according to your availability and conduct them through various means, including Kajabi’s integrated live video feature.

Clients who buy your coaching program can schedule their session based on your availability criteria. This ensures that you never conduct coaching sessions at undesirable times, and it prevents you from becoming double-booked. It also safeguards you from letting the client down by rescheduling their session.

How Does the Kajabi Scheduler Work?

How Does the Kajabi Scheduler Work?

The Kajabi Scheduler can be used with both new and existing coaching products.

Essentially, you determine when and how you are available to conduct live coaching sessions. When a client books a session, they will be presented with the available dates and times and can book accordingly.

After a slot has been booked, the client will receive an automatic email notification, plus a reminder 15 minutes before the session’s start time.

The scheduler can be used for in-person sessions or Kajabi’s live video tool. And you can use the scheduler to book slots on behalf of your clients.

Connect Kajabi Scheduler to Your Coaching Product

Connect Kajabi Scheduler to Your Coaching Product

If you’re setting up a new coaching product, all you do is follow the setup steps to build the product. When you get to the Scheduling Preferences page, you will be invited to choose a scheduling tool from the dropdown box. 

Simply select Kajabi from this dropdown box, and the Kajabi Scheduler will then be available to use.

Kajabi from this dropdown box

To connect the Kajabi Scheduler to existing coaching products, head to the desired product and click on Settings. Scroll down until you see Scheduling Preferences and select Kajabi from the dropdown menu.

Set Your Availability

Set Your Availability

Setting up your availability is easy. You select the days of the week you want to conduct coaching sessions and the start and finish times of each day.

For example, if you only want to run sessions during weekday mornings, you can set your availability for Monday – Friday, 9 AM – 12 PM. The system defaults to your local timezone, but you can change this manually.

You must also select the duration of your coaching sessions. So, if you conduct 30-minute meetings, select this as the duration. When someone goes to book a session, they will see the 30-minute slots currently available within your chosen days and times.

Once a slot has been booked, it will no longer show up on the booking calendar for clients.

Kajabi Scheduler Automated Email Notifications

Kajabi Scheduler Automated Email Notifications

Automated email reminders are sent out whenever a client books a coaching session. These emails are set to be sent at specific times and cannot be adjusted or switched off, although you can edit the text of the emails to personalize them to your requirements.

The automated emails that are sent include:

  • 15-minute reminder
  • Session confirmation
  • Rescheduled notification
  • Cancellation notification

Kajabi Scheduler Third-Party Integrations

Kajabi Scheduler Third-Party Integrations

The Kajabi scheduler can directly integrate with the following third-party calendars:

  • Calendly
  • Google Calendar
  • Microsoft Outlook
  • Microsoft 365

After integrating your chosen calendar, whenever a session is booked in Kajabi, it will show up on the third-party calendar. This is useful if you also accept appointments outside of Kajabi’s platform, enabling you to easily see what you have scheduled for each day.

Frequently Asked Questions

Kajabi has a built-in scheduler that you can use with coaching products. The tool allows clients to book slots at predetermined times and dates.

You cannot have multiple Kajabi schedulers. Currently, Kajabi Scheduler only allows for one schedule of availability that applies to all your coaching products.

The Kajabi Scheduler does not currently support group coaching. However, the platform is looking to introduce this feature in the future.

The Kajabi Scheduler is a tool that sets your availability for coaching products and allows customers to book slots.

The Kajabi Scheduler cannot be used for online courses. The tool can only be used for coaching products.

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Samuel Fletcher
Samuel Fletcher is an entrepreneur with over fifteen years of experience in course development. Sam enjoys researching and experimenting with the latest tools in the industry. Beyond this, Samuel is a blogger, online business coach, and regular contributor to community and volunteering projects. Samuel believes strongly that dedication, perseverance, and commitment are keys to success in any business. He was motivated to start SupplyGem after discovering how difficult it was to find good, honest, unbiased information online about online course platforms. Sam is a current member of the Association for Talent Development (ATD), the International Society for Performance Improvement (ISPI), ISA (the Association of Learning Providers), The Learning Guild, and the Training Magazine Network.

Disclosure: I am not an employee, agent or representative of Kajabi, LLC. Kajabi does not in any way endorse my products or services. I am an independent Kajabi Partner and I receive referral payments from Kajabi in this role. All opinions expressed herein are my own and are not official statements of Kajabi or any party affiliated with Kajabi.

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